DAY TRIP TERMS AND POLICIES

1. Booking & Reservation Requirements

• Making reservations for this package signifies your acceptance of our Terms and Conditions.
• Your name must appear exactly as it is listed on your government-issued ID.
• Any name changes must be directed to the Melanin and Stamped team. The fee for a name change is $250 plus any applicable vendor fees.
• Some vendors do not allow name changes at all. In such cases, the booking would need to be canceled and rebooked at the current rate and availability.

2. Payments

• Monthly payments are due on the 10th of each month.
• Payments must be made on time to keep your reservation current.
• Reservations that go 30 days without a payment may be canceled without notice.
• A late payment fee of $25 per person will be applied after the final payment date on your invoice.
• A reinstatement fee of $250 per person is required, in addition to your past due balance, to reinstate your booking after cancellation. Reinstatement must be approved to make the trip active again.
• All Melanin and Stamped trips are non-refundable and non-transferable.

3. Travel Documentation

• A valid government-issued photo ID is required for all travelers.
• It is the guest’s responsibility to bring required documentation for entry into any venues, attractions, or activities.

4. Refunds, Transfers & Insurance

• All Melanin and Stamped trips are non-refundable and non-transferable.
• We strongly recommend purchasing travel insurance at the time of booking or no later than one day prior to departure.
• “Cancel for Any Reason” coverage must be purchased within 14 days of booking.
• Melanin and Stamped will provide you with a direct link to purchase travel insurance.
• All claims are handled directly with the insurance provider.

5. Arrival Recommendations

• Arrive at the departure location at least 30 minutes prior to the scheduled departure time if going by charter bus.
• Guests are responsible for their own transportation to and from the departure location unless otherwise included in your package.
• Late arrivals will not result in a refund.

6. Activities & Excursions

• Group activities organized by Melanin and Stamped will have designated meeting points and times.
• It is your responsibility to arrive on time for each scheduled activity.
• Missing an activity due to late arrival will not result in a refund.

7. Communication

• You are responsible for keeping Melanin and Stamped informed of any changes to your email address, phone number, and mailing address.
• Important updates will be sent via email and/or group messaging prior to departure.

8. Who Can Travel

• Men and women ages 21+ are welcome unless otherwise noted.
• Some activities may have age restrictions based on vendor policy.

9. Code of Conduct

• Respectful behavior toward fellow travelers, Melanin and Stamped hosts, and staff is required
• Disruptive, unsafe, or illegal behavior will result in removal from the group without refund.
• Guests are expected to follow all venue rules and regulations.

10. Itinerary & Pre-Trip Preparation

• A full itinerary will be sent via email at least 30 days prior to travel.
• Pre-trip virtual meetings will be scheduled to ensure you are fully prepared and ready to travel.